MARKETING & EVENTS SPECIALIST

Salary 70-75K

Reports to: Director, Marketing & Communications

About the Role

Our client is seeking a proactive, creative, and detail oriented Marketing & Events Specialist to plan, coordinate, and execute their events and education programs.

This role is central to delivering high-quality experiences for their members while managing logistics, budgets, vendors, and communications in collaboration with the marketing team.

This role can develop and grow into a management position.

Key Responsibilities

Event & Education Management

  • Plan and execute events and education sessions with support of Senior Director, Sustainability & Stakeholder Relations, and Director, Marketing & Communications.

  • Work with coordinator to support with logistics: events companies, venue bookings, catering, AV, registration, signage, and on-site materials.

  • Support speakers: gather bios, headshots, content, and assist with presentations and webinars.

  • Facilitate Events Committee meetings as needed

  • Conduct post-event surveys and report results to improve future programming.

Signature Events

  • Secure and negotiate venues, manage catering, AV, décor, entertainment, and run-of-show.

  • Collaborate with marketing to develop event branding and promotional materials and overall look and feel of events

  • Coordinate guest lists, on-site registration, and sponsorship recognition.

  • Support event presentations, scripts, and other deliverables.

Budget & Financial Oversight

  • Maintain and monitor event budgets, track expenses and ticket sales.

  • Obtain quotes from vendors and coordinate with accounting to process invoices.

Customer & Stakeholder Engagement

  • Respond to member inquiries and provide exceptional event experiences.

  • Collaborate with internal teams and corporate partners to ensure objectives are met.

Digital & Communications

  • Work with coordinator to update event pages, registration, and post-event updates on corporate website.

  • Share event highlights, photos, and sponsor recognition with the marketing team.

Qualifications & Skills

  • Strong organizational, project management, and problem-solving skills.

  • Excellent interpersonal and communication abilities.

  • Experience managing multiple projects and priorities simultaneously.

  • Creative, resourceful, and detail oriented.

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) Canva, and digital platforms.

  • Experience in event planning, marketing, or communications is an asset.

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